MGT5IPM Licola Wilderness Village Online Tutoring

Licola Wilderness Village

Introduction

The primary objective of this report is to develop an outline for the project execution plan for a new sustainable project in Fiji. The report discusses how each section and sub-sections are relevant for the international project by justifying its inclusions and omitting which is panned ahead for Fiji by replicating the same model of Licola Village. Furthermore, the report also gives an insight into areas for further research and justification of its importance.

Project Description

One of the most critical planning phases is to explicitly identify the purpose of the project and for project team leaders (Globerson and Zwikael, 2002) by specifying the general priorities for execution (Cho and Gibson Jr, 2001). Fiji which includes 320 islands and has a land area of 18,333 km2 around 1/3 of the islands are colonized (Chand, 2013). The population of 8 Mil+ (Fiji Bureau of Statistics, 2017) Fiji residents, the domestic electricity usage of these residents accounts for 70% of the electricity consumption in Fiji. The project at Fiji aims to deliver the opportunities which are identified to utilize an alternative form of energy to have a sustainable impact on the energy by reducing its consumption and cost. The project will further create framework to develop business cases to achieve the sustainable goal set out by the organization. The project also focuses on pumping and treating its own water and managing the produced waste effectively and efficiently by imitating the strategies and planning set out in Licola village (Sustainability Victoria, 2015) to achieve the ultimate goal of developing it in an eco-village. Defining measurable goals in a set critical schedule is essential for the project for both the NGO and Fiji Government.

Project Execution Plan

Risk Management Plan

One of the main aspects of project management is risk assessment. Many specific risk assessment processes can be assisted by many tools or methods. Two primary steps of a phase: risk evaluation, which involves recognition, review, and prioritization; and risk control preparation, which involves risk mitigation and risk control training, managing and remedial action, and risk management process (Boehm, 1991). As suggested by Raz and Michael (2001) the method of project risk management needs applying software. A specific expenditure, which in some situations can be very important, requires the use of the analysis, the planning, monitoring, or management instrument. This is an attempt to appreciate and know how to use the resource and to develop the requisite resources (technical skills, software devices, repositories, operational procedures, etc.), both at a personal level and organization level. The project in hand requires extensive risk management strategies, focusing on the deeper studies as to how the risks can be identified and developing effective strategies at each level to mitigate and manage these risks. In a study by Hwang et al. (2017) risks like complex procedures to obtain relevant approvals, high cost at the inception of the project, scope of the project is not well defined by the owners, constraint in human resources, and sourcing of eco-friendly materials. These are some of the risks which are discussed by the author and can be helpful for the QA Manager in a deeper understanding of the risks in this complex project.

Contracting Plan

The supply chain and procurement is an essential part of the plan which focuses on the objectives that the project should be delivered on time, at the correct place with the complete deliverables according to the quality within the cost agreed upon. Governance is a crucial part of the contracting plan, the framework and plan echoes the needs of the contracting party while focusing on the obligations, structure of the project, accountability, decision making are all mutually agreed.
(World Bank, 2018). The procurement and supply manager will share insights on how this framework is to be structured it is essential that all considerations are taken into account to mitigate the risks of the Fiji Project, in context to the Licola Village considerations, are to be taken as to how the current infrastructure can be utilized for a more effective and efficient manner.

Project Control Plan

The project Control plan comprises three elements of change management and progress management, which overall assists in cost control and schedule control (Jaafari, 2003). Change management is crucial as the projects are now designed in a dynamic environment, technology is evolving which is why the process for managing change is to be defined and how those changes will be communicated and the tools which will be used to manage these changes. Progress Management will focus on how the progress will be measured physically and the criteria’s to match it. (Ibbs et al., 2001).

Occupational Health, Safety and Environment Plan

The sustainability project requires enhanced Occupational health, safety, and environmental plan which is by setting standards to an emergency situation and planning a safe and healthy environment for all relevant stakeholders of the project, creating a sustainable environment will an unsafe working environment will add to the cost and also be ethically wrong which is why it is essential that this plan is researched upon further. Insufficient or poor health and safety affect not only the cost, efficiency, and schedule criteria of the project but also environmental sustainability. Injury, deaths, and illness in the workplace represent failures, although no project requirements are necessary. They also add to the cost of the project and growth as the job benefit plan is provided as job expenses and injury charges are absorbed into the contractors’ cost structure (Badri et al., 2012).

Quality Assurance Plan

The system which lays a foundation that quality will be upheld in the products delivered is quality assurance and is a crucial plan for a project like Fiji, as the systems will ensure that the quality standards which are set in project deliverables are achieved. The process-based approach will assist in a higher quality of the objective set for the project by preventing all the risks which can reduce the quality of the deliverables (Kalina, 2005).

Document Control and Information Management Plan

When open to interpretation, policies and procedures are especially detailed, where the networks of authorities are unambiguous and the means of ensuring compliance are available. To make sure the project runs smoothly and effectively, document control and information management are necessary (Bouthillier and Shearer, 2002). The protocols for document control encourage and check that the organization uses the current approved documents. The project and control document will effectively track the improvements and can assist in measuring the deliverables through documentation (Sprague Jr, 1995).

Relationship Management Plan

In institutionally complex settings, multinational initiatives are initiated and carried out by alliances of stakeholders that have diverse values, priorities, and socio-cultural contexts (Aaltonen, 2010). International initiatives are often subject to requests and restrictions from external players, including civic organizations, urban communities, developers, ecologists, regulators, and state and national governments (Angeleanu et al., 2016), the relationship management plan is crucial as the project seeking in Fiji has various and diverse stakeholders and are to be managed at different level which is why a detailed complex management strategy is to be devised for the project.

Knowledge Management Plan

The nature of the Fiji Project requires extensive research of the previous similar projects like Licola Village (Sustainability Victoria, 2015), Yarrow EcoVillage, Las Gaviotas, and Ecovillage Madagascar (Iberdrola) which are some primary examples of the model which can be used as a foundation to develop a project in Fiji. The sharing of information and gathering extensive knowledge can assist in efficient strategy development.

Project Review Plan

A study by Pinto and Mantel (1990) which focused on the failures of project management concluded that not reviewing the project will have severe consequences and irreversible delays and overheads. This section of the plan will be excluded from the report as the review and control strategy plan is already in the Project Control Plan which focuses on regular reviews of the project against it set deliverables and tasks.

Organization Plan

This section of the project will reflect on the capabilities, competencies, core competencies, and organization structure while keeping these into consideration pointing out the individuals, roles, and responsibilities for each sub-tasks to achieve the project deliverables (Project Management Institute, 2013). This plan will focus and discuss in detail the constraints and capabilities of the company keeping the objectives of the project in mind. The nature of the Fiji project requires this section of the plan to be reflected both at the pre-project stage and project initiation due to the fact that cultural change, the capability of human resources may vary and produce a different result (Köster, 2009).

Project Closeout Plan

This section of the plan for the Fiji project will be added due to the importance that it is a procedure carried out for completing all project management group tasks to conclude officially the job, period, or contractual obligations. Upon completion, this process group verifies that specified phases are completed in all the process groups to finish the step cycle correctly, and officially states that the cycle or project phase is completed (Project Management Institute, 2013). In the context of the Licola Village which focused on a rebuilt one power generator, install a water pump, energy-efficient kitchen solution, electric metering with remote monitoring. The project was closed out when the deliverables were achieved and outcomes were clear this plan will aid in developing an understanding as to how the project will be concluded and what steps will be taken which is crucial.

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