BSBSMB412 Introduce Cloud Computing into Business Operations - Assignment 2

Additional assessment information – Please read before you start

1. You must choose a business and apply the tasks to this business. Some examples could be a Florist, Café, Plumbing Services or a larger corporation you work for. If you are struggling to find information about a particular business, you can use the business example following.
2. For all the tasks you need to specifically answer the questions related to your business rather than have generic answers.
3. For the business case, please make sure you use the headings i.e. the eight components to properly format your business case. Your recommendation here would be to choose the best option based on your research, so be specific about your decision.

Business example

Perfect Poolz supply and install customised backyard swimming pools. They also have a service team that attend to pool cleaning services and Perfect Poolz also sell all pool cleaning products.

Perfect Poolz employs six sales and service staff that need to invoice and quote while attending customer sites. Currently the Sales and Service staff have a document book they use to handwrite quotes and invoices. This information is entered into the desktop computing software by the administration staff back at the office.

Currently all computers and data are located onsite in their office and showroom. The data is usually backed up on an external hard drive and locked in a safe at the Office/Showroom.

Based on this information you should look to implement a cloud-based service for at least ONE of the following:

• CRM system
• Cloud based accounting system
• Data storage
• Email communication

Assessment 3 info and tips

1. You need to wait until you receive feedback and pass this assessment before submitting assessment 3.

2. This assessment is about implementing cloud computing from your business case. You need to extend on the business case and present the implementation process from start to finish.
3. There are 2 components of the PowerPoint slide.
   1. The slides should focus on the main points of your presentation.
   2. The “speech” (script) of your presentation, which should be inserted in the script (notes) section of your PowerPoint slides. You will find this at the bottom of your template

Task 1

Review, determine and describe the current business/organisation computing resources and usage.

Perfect Poolz

supply and install customised backyard swimming pools.

Service and clean pools

Sell all pool cleaning products

6 sales and service staff (they are required to invoice and quote customers)

Currently the invoices and quotes are hand written and entered into computer software by admin staff in the office.

All computers and data are kept in the office and showroom. Data is backed up to an external hard drive and stored in the safe at the office.

Use as much space as you need). Ensure you include the Business details – include the business type, number of employees etc with the current hardware and current software and usage.  

Task 2

Identify future business/organisation computing needs and consult with colleagues or other stakeholders as appropriate.

Cloud accounting software on staff phones or tablets can be used by sales and service staff to produce invoices and quotes. This reduces the need for administration staff.

Task 3

Investigate types of services provided by cloud computing and their respective costs.

Cloud Solutions for accounting - XERO

  Send invoices and quotes, ,Enter bills, Reconcile bank transactions, Payroll for up to 5 people

,Capture bills and receipts with Hubdoc,Bulk reconcile transactions,Use multiple currencies,Automate superannuation, Short-term cash flow and business snapshot

Task 4

Describe the process of consulting specialist advisors to determine relevant cloud computing services.

Type your response here. (Use as much space as you need).

Task 5

Complete a basic Cost-Benefit Analysis for the implementation of cloud computing in relation to this business.

Type your response here. (Use as much space as you need). Use the table below as needed. Add/Remove lines as needed. Please refer to the learning materials for further examples.

Task 6

• Write a business case containing the eight components outlined in your learning material.

Executive Summary

Introduction

Statement of the problem

Analysis

Discussion of possible options

Recommendation

Details of your chosen option

Conclusion