Apa Referencing Style

What is the APA style?

The American Psychological Association reference style is one of the Author-Date reference styles. When quoting directly or indirectly from a source, the source must be acknowledged in the text by author name, year of publication and location reference. If quoting directly, a location reference such as page numbers and paragraph numbers is also required.

 

In-text

Direct quotation – use quotation marks and include page numbers, e.g.

 

Samovar and Porter (1997) point out that , “language involves attaching meaning to symbols” (p.188).
Alternatively, “Language involves attaching meaning to symbols” (Samovar & Porter, 1997, p. 188).

A quotation of 40 or more words should be formatted as a freestanding, indented block of text without using quotation marks.

 

Indirect quotation/paraphrasing

Attaching meaning to symbols is considered to be the origin of written language (Samovar & Porter, 1997).

NB: Page numbers are optional when paraphrasing, although it is useful include them.

Citations from a secondary source

 

Peterson (as cited in Samovar & Porter, 1997) states that language must be first understood as symbols.

Reference List

At the end of your essay, you are required to provide the full bibliographic information for each source. References must be listed in alphabetical order. Each reference should include four elements: (1) Author/Editor, (2) Date, (3) Title, and (4) Publication Information.

Move your mouse over different parts of the reference below.

Samovar, L. A., & Porter, R. E. (Eds.) (1997). Intercultural communication: A reader. (8th ed.). Belmont, CA: Wadsworth.

Key points:

  • Invert the author(s) name(s), and use initial(s) of first name(s) only.
  • When there are two authors, use the & between authors’ names. When more than two authors the & goes between the last two names.
  • Use a capital letter for the abbreviation for editor or editors i.e. Ed. or Eds. Use lower case for edition i.e. 2nd ed.
  • For books, the first word of the main title, subtitle and all proper nouns have capital letters.
  • For journals, all key words in the journal title have capital letters.
  • Give the location of the publisher. For key publishing cities use the city name only e.g. Boston, Chicago, Baltimore, New York .  For other publishing locations, you need the city and country. For the United States use the 2-letter state code, instead of the United States. e.g. Ann Arbor, MI (see p. 217 – 218 of the Publication Manual for the full list). New Zealand should be written in full, not abbreviated to NZ.
  • Abbreviate the publisher’s name – you do not need to include words like Publishers, Co., or Inc. However, keep words like Books or Press.

Books

  • One author
  • Two to five authors
  • Six or more authors
  • Corporate author
  • No author
  • Edited
  • Chapter in edited book
  • Electronic
  • Translated
  • Dictionary or encyclopaedia – entry
  • Thesis – print version
  • Thesis – electronic version

Journal articles (academic/scholarly)

  • Print version
  • Electronic version with DOI – subscription database
  • Electronic version without DOI
  • Electronic version – open access

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Magazines (popular/trade)

  • Print version
  • Electronic version

 

General interest media

  • Newspaper article – Print
  • Newspaper article – Electronic
  • Newspaper article with no author
  • Webpages
  • Website
  • Wiki

Reports

  • Report – annual – print version
  • Report – annual – electronic version
  • Report – research or technical

Audio-visual

  • Film
  • Film – online
  • Music
  • Television programme
  • Audio Podcast

 

Others

  • Course handout/Lecture Notes
  • Conference paper – print
  • Conference paper – electronic
  • Personal communication
  • Legal material

Books

Book – one author

REF LIST IN TEXT
 King, M.(2000). Wrestling with the angel: A life of Janet Frame. Auckland, New Zealand: Viking.

NB: Invert the author(s) name(s), and use initial(s) of first name(s) only. The first word of the main title, subtitle and all proper nouns have capital letters.

(King, 2000) or
King (2000) compares Frame with “…” (p. 34).

Book –  two to five authors

 

REF LIST IN TEXT
  Krause, K.-L., Bochner, S., & Duchesne, S.(2006). Educational psychology for learning and teaching . (2nd ed.). South Melbourne, Victoria, Australia: Thomson.

NB: Use the ampersand (&) between the last two authors’ names, except when paraphrasing in text where and is used. When a work has 3, 4, or 5 authors, cite all authors the first time, and in subsequent citations include only the first author followed by et al. e.g. (Krause et al.)
et al. is Latin for ‘and others’. If the author’s first name is hyphenated, include the hyphen with a full-stop after each initial.  See example above.

 (Krause, Bochner & Duchesne, 2006) or

Krause, Bochner and Duchesne (2006) state that “…” (p. 32).

In subsequent citations:
According to Krause et al. (2006)

Book – six or more authors

 

REF LIST IN TEXT
Roeder, K., Howdeshell, J., Fulton, L., Lochhead, M., Craig, K., Peterson, R., et. al. (1967). Nerve cells and insect behaviour. Cambridge, MA: Harvard University Press.

NB: When a work has six or more authors,  provide the surname and initials of the first six authors, and shorten any remaining authors to et al. In text, use the first author’s name and et al.

(Roeder et al., 1967) or

Roeder et al. (1967) has indentified “…”  (p. 34).

 

 

 

 

Book or report by a corporate author, e.g. organisation, association, government department

 

REF LIST IN TEXT
 University of Waikato. (1967). First hall of residence (Information series No. 3). Hamilton,  New Zealand: Author.

NB: When the author and the publisher are the same, use Author in the publisher field. If  there is no publisher, use (n.p.).

 (University of Waikato, 1967).
Some group authors may be abbreviated in subsequent citations if they are readily recognisable, e.g. UNESCO.

Book – no author

 

REF LIST IN TEXT
NB: If the author’s name is given as anonymous,  use Anonymous in the author field. If not stated, then the title takes that position, but check to see whether it should be a corporate author as above.   (Anonymous, 2007)

Book – edited

 

REF LIST IN TEXT
Samovar, L. A., & Porter, R. E. (Eds.). (1997). Intercultural communication: A reader (8th ed.). Belmont, CA: Wadsworth.   (Samovar & Porter, 1997).

Book – chapter in edited book

 

REF LIST IN TEXT
  Helber, L.E. (1995). Redeveloping mature resorts for new markets. In M.V. Conlin & T. Baum (Eds.), Island tourism: Management principles and practice (pp. 105-113). Chichester, England: John Wiley.

NB: The author and chapter title come first, followed by the editors and book title.  The page numbers of the chapter are also required.

   (Helber, 1995).

 

 

 

 

 

 

Book – electronic

 

Electronic books may be available from a subscription database, pay-per-view site, or downloaded as an

audio file from the Internet. If the item is available only in electronic format or is hard to find in print, include the source location.

 

REF LIST IN TEXT
 Deans, P. C. (2004). E-commerce and m-commerce technologies. Retrieved from Ebrary database.

NB: Use “Available from” instead of “Retrieved from” when the URL leads to information on how to obtain the cited material, rather than the material itself (see the APA Style Guide to Electronic References, p. 10 for further examples).

   (Deans, 2004).

Book – translated

 

REF LIST IN TEXT
 Sartre, J.-P.(1962). Imagination: A psychological critique (F. Williams, Trans.). Ann Arbor, MI: University of Michigan Press.   (Sartre, 1962)

Dictionary or encyclopaedia  – entry

 

REF LIST IN TEXT
 Eui-Gak, H. (2002). North Korea: Economic system. In D. Levinson & K. Christenson (Eds.), Encyclopedia of modern Asia (Vol.4, pp. 350 – 353). New York: Charles Scribner’s Sons.   (Eui-Gak, 2002).

Thesis – print version

 

REF LIST IN TEXT
 Dewstow, R. A. (2006). Using the internet to enhance teaching at the University of Waikato. Unpublished master’s thesis, University of Waikato, Hamilton, New Zealand.

NB: For Phd. use: Unpublished doctoral dissertation after the title or Unpublished master’s thesis for Master’s degree.

   (Dewstow, 2006).

 

 

 

Thesis – Institutional or personal webpage – electronic version

 

REF LIST IN TEXT
 Dewstow, R. A. (2006). Using the internet to enhance teaching at the University of Waikato. (Master’s thesis, University of Waikato, 2006). Retrieved from http://adt.waikato.ac.nz/public/adt-uow20060926.111717/index.html   (Dewstow, 2006).

 

Journals (Academic & Scholarly)

Print Version

 

REF LIST IN TEXT
 Gibbs, M.(2005). The right to development and indigenous peoples: Lessons from New Zealand. World Development, 33(8), 1365-1378.

NB: A capital letter is used for key words in the journal title. The journal title and volume number are italicised, followed by the issue number in brackets (not italicised).

(Gibbs, 2005) or

Gibbs (2005) suggests “…” (p. 1367).

 

NEW

Journal article – with a DOI (Digital Object Identifier)

 

REF LIST IN TEXT
Hohepa, M., Schofield, G. & Kolt, G.S.(2006). Physical activity: What do high school students think? Journal of Adolescent Health, 39(3), 24-26. doi:10.1016/j.physletb.2003.10.071

NB. A DOI is a unique alphanumeric string assigned by a registration agency to identify content and provide a persistent link to its location on the Internet.

(Hohepa, Schofield & Kolt, 2006) or

 

Hohepa, Schofield and Kolt (2006) indicate that “…” (p. 36).

 

 

 

 

Journal article – with no DOI

 

REF LIST IN TEXT
  Harrison, B., & Papa, R. (2005). The development of an indigenous knowledge program in a New Zealand Maori-language immersion school. Anthropology and Education Quarterly, 36(1), 57-72. Retrieved from Academic Research Library database.

NB: If you are submitting work to a publisher and there is no DOI, you are now required to give the URL of the journal homepage.  The journal homepage URL may be found by clicking on the journal title in the database, or try Ulrich’s database.  Alternatively, you will need to find the journal homepage on the publisher’s website through the Internet.     

For undergraduate students, we recommend you continue to give the name of the database, as in the example above (do not include the database URL). It is no longer necessary to include the date of retrieval.

   (Harrison & Papa, 2005)

 

Journal article – Open access

 

REF LIST IN TEXT
Snell, D., & Hodgetts, D. (n.d.). The pyschology of heavy metal communities and white supremacy. Te Kura Kete Aronui, 1. Retrieved December 3, 2007 from http://www.waikato.ac.nz/wfass/tkka

NB: (n.d.)= no date. As there are no page numbers, cite the paragraph number in text.  A retrieval date is necessary as the content may change.

 (Snell & Hodgetts, n.d.) or

Snell and Hodgetts (n.d.) have identified “…” (para. 3) or (¶3)

 

 

Magazines

Print version

 

REF LIST IN TEXT
 Goodwin, D. K. (2002, April 2). How I caused that story. Time, 159, 69.

NB: Full date is used for weekly magazines; month and year for monthly magazines.

(Goodwin, 2002)

Electronic version

 

REF LIST IN TEXT
 

Robison, J.  (2008, January). On the waka wave. North and South, 262,  80-87.  Retrieved from Australia/New Zealand Reference Centre database.

  

(Robison, 2008)

General and alternative media

Newspaper – Print version

 

REF LIST IN TEXT
 Cumming, G. (2003, April 5). Cough that shook the world. The New Zealand Herald. p. B4.

NB: Include p. or pp. before the page number. This is used for newspapers only, not magazines or journals. p = 1 page,  pp. more than one page.

   (Cumming, 2003).

 

Newspaper – online

 

REF LIST IN TEXT
 Cumming, G. (2003, April 5). Cough that shook the world. The New Zealand Herald. Retrieved December 19, 2007 from www.nzherald.co.nz

NB: Use the URL of the homepage of the newspaper.

   (Cumming, 2003).

 

Newspaper article –  no author

 

REF LIST IN TEXT
 Drivers reject fuel prices driven by war threat. (2003, March 7). The Timaru Herald. p.1.

NB: Article title comes first. In the text, abbreviate the title and use quotation marks.

   (“Drivers Reject Fuel Prices”, 2003).

 

 

Audio-visual

Film, music (CD, Video, DVD)

 

  1. In the  Author field, identify the primary contributors (i.e. the director or producer or both) but not the presenters.
  2. The publication date is the original date of release of the motion picture. Therefore, a video published in 2003 of “Gone with the Wind” would use the date the film was first released with was 1939. Use 1939 as the Publication Date in the reference.
  3. For publication information, give the motion picture’s country of origin and the name of the motion picture studio (The motion picture in the example below was made by Columbia Industry, which is an American company. However this motion picture was primarily made in China and released there first, so the country of origin listed for that film would be China.
  4. A description of the form of the work goes in square brackets [] after the title.  It is not italicised.

Film

 

REF LIST IN TEXT
Zhang, Y. (Producer/Director). (2000). Not one less [Motion picture]. China: Columbia Pictures Industries.   (Zhang, 2000).

 

Film – online

 

REF LIST IN TEXT
Priggen, P. (Producer). (n.d.). The story of stuff [Motion picture].  Retrieved January 25, 2008 from http://www.storyofstuff.com/index.html   (Priggen, n.d.).

 

Music

 

REF LIST IN TEXT
Wardrop, R., & Clark, T. (1995). Move to the music [Sound recording]. Wellington, New Zealand: Universal Children’s Audio. (Wardrop & Clark, 1995)

 

 

 

 

 

Television programme

 

REF LIST IN TEXT
 

Slater, K. (Producer). (2002). Gene in a bottle. 60 minutes [Television broadcast]. Auckland, New Zealand TV3  Network Services.

NB: Put television broadcast or motion picture in [ ] after the title.

  (Slater, 2002)

 

Audio podcast

 

REF LIST IN TEXT
Noonan, D. (Producer). (2008, January 9). The whistle form the blunder [Part 5]. Radio New Zealand. Podcast retrieved from http://www.radionz.co.nz

NB:  Include as much information as possible, e.g. date, title and identifer.

 (Noonan, 2008)

 

Webpages

Webpage (multiple pages – reference the homepage)

 

REF LIST IN TEXT
 Statistics New Zealand. (2007). New Zealand in profile 2007. Retrieved December 18, 2007, from http://www.stats.govt.nz

NB: Author (could be an organisation), date (either date of publication or latest update), document title, date retrieved (as contents may change).

   (Statistics New Zealand, 2007)

NB. Do not write URLs in the text

 

Others

Course handout/Lecture notes’PowerPoint

 

REF LIST IN TEXT
 Brown, P. (2004). Marketing [Handout]. Hamilton, New Zealand: University of Waikato: Diploma in Marketing.

NB: Put the format in square brackets after the title.  e.g. [Lecture notes] [PowerPoint]

   (Brown, 2004).

 

Legal Material

APA recommends the use of The Bluebook: A uniform system of citation (18th ed., 2005) for referencing legal material.

Personal Communication
(Letters, Telephone conversation, Emails, Interviews, Lecture notes etc.)

REF LIST IN TEXT
 

NB: No information is required in the reference list as the data is not recoverable.

   (H. Clarke, personal communication, March 19, 2004).

In his lecture on 19 March 2004, Professor Clarke commented that…

 

Conference paper as part of a book of proceedings

 

REF LIST IN TEXT
 Field, G. (2001). Rethinking reference rethought. In Revelling in Reference: Reference and Information Services Section Symposium, 12-14 October 2001 (pp. 59-64). Melbourne, Victoria, Australia: Australian Library and Information Association.

NB: A capital letter is used for all key words in the conference name.

  (Field, 2001).

 

Conference Paper  – online

 

REF LIST IN TEXT
Bochner, S. (1996). Mentoring in higher education: Issues to be addressed in developing a mentoring program. Paper presented at the Australian Association for Research in Education Conference, 25-29 November 1996. Retrieved from the Australian Association for Research in Education (AARE) Web site: http://www.aare.edu.au/96pap/bochs96018.txt

 

   (Bochner, 1996)

 

Report – annual

 

REF LIST IN TEXT
 NZ Post. (2006, March). Annual report. Wellington, New Zealand: Author.   (NZ Post, 2006).

 

Report – annual – online version

 

REF LIST IN TEXT
 Telecom New Zealand. (2007). Ready to compete, connect, communicate: Annual report 2007. Retrieved from http://annualreport07.telecom.co.nz/download/telecom-annual-report-2007.pdf   (Telecom New Zealand, 2007).

 

Report – Technical or research

 

REF LIST IN TEXT
 Holmes, P.  (2000). The intercultural communication experiences of ethnic Chinese students in a Western tertiary institution: Implications for education providers (Working paper 2000/14). Hamilton, New Zealand: University of Waikato, Department of Management Communication.

NB: If there is a report number, give this in brackets after the title.  If the name of the state, province, or country is included in the name of the university, this does not need to be repeated in the publisher location.  Give the name of the university first, followed by the department that produced the document (see p. 258 – The Manual).

   (Holmes, 2000).